The Top Features to Consider When Choosing a VMS

A powerful Vendor Management System (VMS) can be a game changer for an organization that utilizes contingent labor.  The ability to house your contingent labor in one tool for all the needed stakeholders to access increases transparency and efficiencies around your contingent workforce across your organization. However, not all VMSs are created equal.  Here are some factors to keep in mind when selecting a VMS for your organization. 

Quick Overview: 

1. Ease of Use 
2. Dynamic Customization 
3. Integrations 
4. Human Support
5. Full Workforce Oversight 

Ease of Use 

It doesn’t matter how many bells and whistles a VMS has, if the user interface and ease of utilization isn’t there, it's very likely your business will struggle to adopt the system.  Additionally, if the tool is difficult to use on the supplier side, it can demotivate participation within your program. StaffingNation by TCWGlobal was built with our core value of ‘Beautiful Design’ front and center. StaffingNation is easy to use and navigate with intuitive workflows because the whole point of using a VMS is to make things easier- not harder. 

Dynamic Customization 

The contingent workforce space is constantly changing – and so is your organization. That means that no matter how established your company is, a static VMS isn’t best suited for your growth. TCWGlobal’s core value of ‘Constant Alignment’ is on full display with StaffingNation.  StaffingNation can be customized to your specific specs, workflows, user requirements, and reporting down.  The list goes on and on.  All geared towards giving each user in your organization the specific visibility and transparency into the contingent workforce they need. 

Integrations 

If a VMS is a stand-alone system for your organization- it's likely just another system.  One in a long list that users must log in and out of, learn and often tolerate.  Beyond that, if it isn’t providing info across platforms, it's not maximizing its value. StaffingNation has a robust API based integration platform that allows you to sync multiple systems to send and receive data automatically.  Solve problems like system access triggers and equipment issuance across multiple ticketing systems by pulling information directly from StaffingNation.  Let the system work seamlessly for you, not against you. 

Human Support 

A tool is only as good as its maker.  No matter the features, human support is always a differentiator in maximizing an VMS’s impact on your organization. TCWGlobal prides itself on ‘Good Old Fashioned Customer Service’ and our development, support, and customer service teams are always available to assist in trainings, tool enhancements, overall feedback and general support as needed.  When you utilize a VMS like StaffingNation, you don’t get a tool, you get a full support system for your organization. 

Full Workforce Oversight 

In today’s every changing contingent workforce space, the ability to have true visibility into the totality of your organization’s contingent labor pool is paramount.  A VMS should provide a full window into this world in terms of headcount, spending, approval flows and much more.  Even more importantly it should be able to house your entire contingent workforce. StaffingNation has the unique ability to house every category of your contingent workforce- payrolled workers, supplier sourced, independent contractors, SOWs and even interns – while also owning all the onboarding and compliance-based workflows for each type of worker.  This provides you with an unparalleled transparency into both the big picture and nuanced details of your contingent workforce. 

Selecting a VMS is a major decision for your organization and one that can pay major dividends.  Reach out to TCWGlobal to see how StaffingNation can be a difference maker for you. 

Need help in understanding the contingent workforce space and how a VMS may be utilized by your organization?  Reach out tour seasoned TCWGlobal Managed Service Provider (MSP) team to discuss today!