Skip to main content
Looking for help? Contact our Help & Support Team
WebCenter
Get a Quote
  • Home
    •   »  

  • Sick leave cheat sheet

2024 Sick Leave Cheat Sheet

Here's a quick guide to understanding which states and cities in the U.S. have laws for paid sick leave. This list will show you where workers have the right to take paid time off when they're sick. Let's take a look at these important regulations.


Group 354 copy-1
Location

AZ - Arizona 

CA - Berkeley

CA - California (statewide) 
Who is Eligible?
 Full and Part-Time Workers Any Worker that performs 2+ hours/week Full and Part-Time Workers
Accrual Rate
 1 hour per 30 worked 1 hour per 30 worked, in 1-hour increments only 1 hour for every 30 hours worked
When Accrual Must Start
 Date of Hire Date of Hire First Day of Employment
When Can a Worker Begin Using Paid Leave
 90 days after Date of Hire 90 days after Date of Hire 90 calendar days after the first day of employment
Maximum Accrued Per Year
 40 hours 72 hours  80 hours or 10 days, whichever is more
Maximum That Can be Used Per Year
 40 hours No max 40 hours or 5 days, whichever is more
Must Paid Leave be Carried Over? 
 Unused leave, up to the accrual cap carries over to the following year.  Unused leave, up to 72 hours carries over to the following year. Up to 80 hours of leave carry over to the following year, if using the accrual method. If front-loading PSL, then no time is required to be carried over, but 40 hours must be deposited annually.
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 One-hour increments One-hour increments No more than two-hour increments
Special Considerations
   This is a rolling cap system, once hours are used after hitting the cap, more hours can accrue.  
Location

AZ - Arizona 

CA - Berkeley

CA - California (statewide) 
Who is Eligible?
 Full and Part-Time Workers Any Worker that performs 2+ hours/week Full and Part-Time Workers
Accrual Rate
 1 hour per 30 worked 1 hour per 30 worked, in 1-hour increments only 1 hour for every 30 hours worked
When Accrual Must Start
 Date of Hire Date of Hire First Day of Employment
When Can a Worker Begin Using Paid Leave
 90 days after Date of Hire 90 days after Date of Hire 90 calendar days after the first day of employment
Maximum Accrued Per Year
 40 hours 72 hours  80 hours or 10 days, whichever is more
Maximum That Can be Used Per Year
 40 hours No max 40 hours or 5 days, whichever is more
Must Paid Leave be Carried Over? 
 Unused leave, up to the accrual cap carries over to the following year.  Unused leave, up to 72 hours carries over to the following year. Up to 80 hours of leave carry over to the following year, if using the accrual method. If front-loading PSL, then no time is required to be carried over, but 40 hours must be deposited annually.
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 One-hour increments One-hour increments No more than two-hour increments
Special Considerations
   This is a rolling cap system, once hours are used after hitting the cap, more hours can accrue.  

 

Location

CA - Emeryville

CA - Los Angeles

CA - Oakland
Who is Eligible?
 All Workers who perform at least 2 hours of work in the City of Emeryville.  Full and Part-Time Workers All Workers who work at least 2 hours/week in the city of Oakland. 
Accrual Rate
 1 hour for every 30 worked 1 hour per 30 worked 1 hour for every 30 hours worked
When Accrual Must Start
 First Day of Employment First Day of Employment First Day of Employment
When Can a Worker Begin Using Paid Leave
 After 90 Days of Employment After 90 Days of Employment 90 Days after 1st Day of Employment
Maximum Accrued Per Year
 72 hours per year  72 hours 72 hours
Maximum That Can be Used Per Year
 All hours accrued may be used 48 hours There is no maximum number of hours that can be used. 
Must Paid Leave be Carried Over? 
 Up to 72 hours of leave must be carried over to the following year. Any accrued but unused leave up to a maximum of 72 hours must be carried over to the following year.  Yes, accrued but unused leave must be carried over to the following year. 
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 No more than two-hour increments Follow state guidelines of two-hour increments No more than one hour increments
Special Considerations
     This is a rolling cap system, once hours are used after hitting the cap, more hours can accrue.

 

Location

CA - San Diego

CA - San Francisco

CA - Santa Monica
Who is Eligible?
 Full and Part-Time Workers Full and Part-Time Workers Full and Part-Time Workers
Accrual Rate
 1 hour per 30 worked 1 hour for every 30 hours worked 1 hour per 30 worked
When Accrual Must Start
 First Day of Employment After 90 Days of Employment First Day of Employment
When Can a Worker Begin Using Paid Leave
 After 90 Days of Employment When accrual begins After 90 Days of Employment
Maximum Accrued Per Year
 80 hours 72 hours 72 hours
Maximum That Can be Used Per Year
 40 Hours No max Any accrued (same as accrual caps)
Must Paid Leave be Carried Over? 
 Any unused leave hours up to 80 hours may be carried over to the following year Any unused leave up to a max of 72 hours may be carried over to the following year All unused up to 72 hours
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 No more than two-hour increments No more than one-hour increments Follow state guidelines of two-hour increments
Special Considerations
   This is a rolling cap system, once hours are used after hitting the cap, more hours can accrue.  

 

Location

CA - West Hollywood (Paid Time Off, not limited to using for illness)

CO - Colorado (Statewide)

CT - Connecticut (statewide)
Who is Eligible?
 All Workers are Eligible  Full and Part-Time Workers Full and Part-Time Workers
Accrual Rate
 A Full-Time Worker  must accrue at least 96 hours of Paid Time Off annually. 80 hours of unpaid Paid Time Off must be provided annually.   1 hour per 30 worked 1 hour for every 40 hours worked
When Accrual Must Start
 Date of Hire Date of Hire First Day of Employment
When Can a Worker Begin Using Paid Leave
 After 120 Days of Employment, unless used for sick leave, then 90 days in accordance with state law. As accrued - no waiting period  After 680 hours
Maximum Accrued Per Year
 96 of paid leave and 80 unpaid 48 hours 40 hours
Maximum That Can be Used Per Year
 96 of paid leave and 80 unpaid 48 hours 40hrs
Must Paid Leave be Carried Over? 
 Unused paid and unpaid leave carries over each year. For unpaid leave, accrual stops when an employee’s leave bank contains 80 hours. However, with paid leave, employees continue to accrue until their paid leave bank contains 192 hours.  Unused leave up to 48 hours must rollover to the following year. Unused leave up to 40 hours must rollover to the following year.
Is This Leave Paid Out at Termination? 
 Yes for paid leave No No
Minimum Increment for Usage
 Not defined by the ordinance One-hour increments Not defined by the ordinance
Special Considerations
      

 

Location

DC - Washington DC

IL-Statewide (Paid Time Off, not limited to using for illness)

IL - Chicago (Paid Time Off and Paid Sick Leave)
Who is Eligible?
 Full and Part-Time Workers All Workers All Workers who perform at least two hours of work in Chicago in any two-week period
Accrual Rate
 1 hour for every 37 hours worked  1 hour for every 40 worked 1 hour of Paid Sick Leave AND Paid Leave for every 35 worked
When Accrual Must Start
 First Day of Employment January 1, 2024, or when employment begins  July 1, 2024, or Date of Hire
When Can a Worker Begin Using Paid Leave
 After 90 days of Employment 90 days after January 1, 2024, or  90 days after employment begins.  30th Calendar Day of Employment. 
Maximum Accrued Per Year
  7 days or 56 hours  40 hours 40 hours per year of Paid Leave for any purpose AND 40 hours of Paid Sick Leave per year for a total of 80 hours. 
Maximum That Can be Used Per Year
 Same as accrual max above None No cap
Must Paid Leave be Carried Over? 
 Any unused leave must be carried over to the following year Any unused leave must be carried over to the following year 16 hours of Paid leave and 80 hours of Paid Sick Leave must be carried over to the following year
Is This Leave Paid Out at Termination? 
 No No Any earned Paid Leave must be paid out at separation or transfer. Unused Paid Sick Leave is not required to be paid out. 
Minimum Increment for Usage
 Not specified, unless there is a policy that indicates the amount Not specified Four-hour increments for Paid Leave and two-hour increments for Paid Sick Leave. 
Special Considerations
      

 

Location

IL - Cook County (Paid Time Off, not limited to using for illness)

MA - Massachusetts (Statewide)

MD - Maryland (Statewide)
Who is Eligible?
 All Workers who work at least 80 hours in a 120-day period Full and Part-Time Workers Workers who regularly work more than 12 hours per week in the state. 
Accrual Rate
 1 hour per 40 worked 1 hour for every 30 hours worked 1 hour per 30 worked. 
When Accrual Must Start
 Date of Hire Date of Hire Date of Hire
When Can a Worker Begin Using Paid Leave
 After 90 Days of Employment 

 90 calendar days after the Date of Hire After 106 Days of Employment
Maximum Accrued Per Year
 40 hours  40 hours 40 hours
Maximum That Can be Used Per Year
 40 hours 40 hours Any accrued hours up to a maximum of 64
Must Paid Leave be Carried Over? 
 Unused leave must be carried over to the following year Up to 40 hours of unused leave must be carried over to the following year Up to 40 hours of unused leave, but no more than 64 hours must be carried over to the following year. 
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 No more than two-hour increments No more than one-hour increments No more than four-hour increments 
Special Considerations
      

 

Location

MD - Montgomery County 

ME - Maine  (Paid Time Off, not limited to using for illness)

MI - Michigan (Statewide)
Who is Eligible?
 All Full-Time Workers. Part-Time Workers are eligible if they work over 8 Hours per week All Workers All Workers, except those who work fewer than 25 hours per week, those who work 25 weeks or fewer per year, and exempt employees
Accrual Rate
 1 hour for every 30 worked 1 hour for every 40 hours worked 1 hour per 35 worked
When Accrual Must Start
 First Day of Employment Date of Hire Date of Hire
When Can a Worker Begin Using Paid Leave
 After 90 Days of Employment After 120 Days of Employment within a 1-year period 90 days after Date of Hire
Maximum Accrued Per Year
 56 hours 40 hours  40 hours
Maximum That Can be Used Per Year
 80 hours 40 hours  40 hours
Must Paid Leave be Carried Over? 
 Up to 56 hours of unused leave must be carried over to the following year Up to 40 hours of unused leave must be carried over to the following year Up to 40 hours of unused leave must be carried over to the following year
Is This Leave Paid Out at Termination? 
 No If the employer's policy or practice includes a payout upon termination, this must also be paid out upon termination No
Minimum Increment for Usage
 No more than four-hour increments No more than one-hour increments Hourly or smallest increment that payroll will allow, if smaller than a one-hour increment
Special Considerations
      

 

Location

MN- Statewide

MN- Bloomington

MN - Duluth
Who is Eligible?
 Workers who work at least 80 hours for an employer in Minnesota Full and Part-Time Workers  who perform work at locations within the geographic boundaries of the city for at least 80 hours in a year for the same employer.  Workers who perform work in Duluth more than 50% of their working time in a 12-month period or are based in Duluth and spend a substantial part of their time working in the city and not more than 50% in any other particular place,
Accrual Rate
 1 hour for every 30 hours worked 1 hour per 30 hours worked within the boundaries of the city  1 hour for every  50 worked
When Accrual Must Start
 January 1, 2024, or at the Start of Employment Date of Hire First Day of Employment
When Can a Worker Begin Using Paid Leave
 Workers may use accrued sick and safe time as it is earned.  90 Days After Date of Hire 90 Days after First Day of Employment
Maximum Accrued Per Year
 48 hours 48 hours 64 hours
Maximum That Can be Used Per Year
 48 hours 48 hours 40 hours
Must Paid Leave be Carried Over? 
 Yes, the hours roll over year to year up to a maximum of 80 hours Unused leave must carry over to the following year, up to a maximum of 80 hours  Up to 40 hours of unused leave must carry over to the following year
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 No more than four-hour increments, but as small as the payroll system allows whichever is smaller No more than four-hour increments, but as small as the industry/payroll system allows No more than four-hour increments, but as small as the industry/payroll system allows
Special Considerations
      

 

Location

MN - Minneapolis

MN - St. Paul

NJ - New Jersey (Statewide)
Who is Eligible?
 Any Worker that works 80 hours within the year Any Workers that work 80 hours within the year Full and Part-Time Workers
Accrual Rate
 1 hour per 30 worked 1 hour per 30 worked 1 hour per 30 worked
When Accrual Must Start
 Date of Hire Date of Hire First Day of Employment
When Can a Worker Begin Using Paid Leave
 After 90 Days of Employment After 90 Days of Employment After 120 calendar Days of Employment
Maximum Accrued Per Year
 48 hours 48 hours 40 hours
Maximum That Can be Used Per Year
 48 hours 48 hours 40 hours
Must Paid Leave be Carried Over? 
 Any unused leave must be carried over to the follow year, up to 80-hour accrual max Any unused leave must be carried over to the following year, up to 80-hour accrual max Up to 40 hours of unused leave must be carried over to the following year
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 No more than four-hour increments No more than four-hour increments Must be less than the Workers scheduled shift
Special Considerations
      

 

Location

NM - Bernalillo County

NM - New Mexico (Statewide)

NV - Nevada (PTO- Not just sick)
Who is Eligible?
 Workers working at least 56 hours a year in the unincorporated County limits. All Workers Full and Part-Time Workers
Accrual Rate
 1 hour per every 32 hours worked 1 hour per 30 hours worked .01923 hours of paid leave for every hour worked up to 40 hours per year
When Accrual Must Start
 First Day of Employment July 1, 2022, or Date of Hire First Day of Employment
When Can a Worker Begin Using Paid Leave
 90 days after Date of Hire July 1, 2022, or Date of Hire After 90 Days of Employment
Maximum Accrued Per Year
 56 hours  None None
Maximum That Can be Used Per Year
 56 hours 64 hours 40 hours
Must Paid Leave be Carried Over? 
 All  accrued but unused leave must be carried over to the following year All accrued but unused leave must be carried over to the following year Up to 40 hours of unused leave must be carried over to the following year
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 None provided The smaller of hourly increments or the smaller increments that the employer's payroll system uses Employers can set a minimum increment that the employee may use the accrued leave at any one time, not to exceed four-hour increments.
Special Considerations
      

 

Location

NY - New York (Statewide)

NY - New York City

NY - Westchester County (Earned Sick Leave Law)
Who is Eligible?
 Full and Part-Time Workers Full and Part-Time Workers All Workers
Accrual Rate
 1 hour per 30 hours worked 1 hour for every 30 hours worked 1 hour per 30 worked
When Accrual Must Start
 First Day of Employment First Day of Employment Date of Hire
When Can a Worker Begin Using Paid Leave
 As accrued As accrued  90 days after Date of Hire
Maximum Accrued Per Year
 56 hours 56 hours 40 hours
Maximum That Can be Used Per Year
 56 hours 56 hours 40 hours
Must Paid Leave be Carried Over? 
 Unused leave must be carried over to the following year Up to 56 hours of unused leave must be carried over to the following year Up to 40 hours of unused leave must be carried over to the following year
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 Reasonable Minimum increment may be used, however it  cannot exceed a four-hour increment A reasonable limit of no more than four-hour increments, and in 30-minute increments after the first 4 hours Can use smallest increments payroll system allows, but no more than four-hour increments
Special Considerations
      

 

Location

OR - Oregon (Statewide)

PA - Allegheny County

PA - Philadelphia
Who is Eligible?
 Full and Part-Time Workers Full and Part-Time Workers Full and Part-Time Workers
Accrual Rate
 1 hour for every 30 hours worked or 1 1/3 hours for every 40 hours worked 1 hour for every 35 hours worked.  1 hour for every 40 worked
When Accrual Must Start
 First Day of Employment Date of Hire First Day of Employment
When Can a Worker Begin Using Paid Leave
 On the 91st day of employment After 90 Days of Employment After 90 calendar Days of Employment
Maximum Accrued Per Year
 40 hours 40 hours 40 hours
Maximum That Can be Used Per Year
 40 hours 40 hours 40 hours
Must Paid Leave be Carried Over? 
 Unused leave must be carried over to the following year Up to 40 hours of unused must be carried over to the following year Up to 40 hours of unused leave must be carried over to the following year
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 No more than one-hour increments The smallest amount allowed by the employer No more than one-hour increments
Special Considerations
      

 

Location

PA - Pittsburgh

RI - Rhode Island (Statewide)

VT - Vermont (Statewide)
Who is Eligible?
 Full and Part-time Worker who perform at least 35 hours of work in Pittsburgh annually.  All Workers Workers that work 18+ hours per week
Accrual Rate
 1 hour for every 35 worked 1 hour per 35 worked 1 hour for every 52 worked
When Accrual Must Start
 Date of Hire Date of Hire Date of Hire
When Can a Worker Begin Using Paid Leave
 After 90 Days of Employment After 90 Days of Employment Employers may impose a one-year waiting period
Maximum Accrued Per Year
 40 hours  40 hours 40 hours
Maximum That Can be Used Per Year
 40 hours  40 hours 40 hours
Must Paid Leave be Carried Over? 
 Up to 40 hours if unused must be carried over to the following year, unless max accrual is front-loaded at the beginning of the year Accrued but unused up to cap amount must be carried over to the following year Any unused leave must be carried over to the following year
Is This Leave Paid Out at Termination? 
 No No No
Minimum Increment for Usage
 Can be used in smallest increment allowed by employer No more than four-hour increments Smallest increment the payroll/policy allows, not required to go less than one-hour increments
Special Considerations
      

 

Location

WA - SeaTac- Transportation and Hospitality ONLY

WA - Seattle

WA - Tacoma
Who is Eligible?
 Only applies to Workers in the hospitality and transportation industry. Both Full and Part-Time Workers All Workers who work more than 80 hours a year in Tacoma, WA
Accrual Rate
 1 hour per 40 worked 1 hour for every 30 hours worked 1 hour for every 40 worked
When Accrual Must Start
 First Day of Employment First Day of Employment First Day of Employment
When Can a Worker Begin Using Paid Leave
 When accrued After 90 days After 90 days of employment
Maximum Accrued Per Year
 None None None
Maximum That Can be Used Per Year
 None None None
Must Paid Leave be Carried Over? 
 No carryover is required due to the requirement to pay out unused leave annually 72 hours of unused leave must be carried over to the following year Up to 40 hours of unused leave must be carried over to the following year
Is This Leave Paid Out at Termination? 
 Yes. This leave is paid out annually No No
Minimum Increment for Usage
 N/A  No more than one-hour increments By policy, if no policy, hourly increments
Special Considerations
      

 

Location

WA - Washington (Statewide)
Who is Eligible?
 All Workers
Accrual Rate
 1 hour per 40 worked
When Accrual Must Start
 Date of Hire
When Can a Worker Begin Using Paid Leave
 90 days after Date of Hire
Maximum Accrued Per Year
 None
Maximum That Can be Used Per Year
 None
Must Paid Leave be Carried Over? 
 Any unused leave up to 40 hours must be carried over to the following year
Is This Leave Paid Out at Termination? 
 No
Minimum Increment for Usage
 One -hour increments or less
Special Considerations
  
 
Group 193 copy-2

World-class Compliance.
World-class Peace of Mind.

TCWGlobal simplifies complex employment law issues, offering expert guidance on everything from mandatory leave laws to employment discrimination claims. Their legal team partners with your business to ensure compliance and appropriate treatment of workers globally.

Audit & Compliance