California
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Businesses must reimburse workers for necessary expenditures incurred in the discharge of a worker's duties. "Necessary expenditures" include all reasonable costs for performing work, including attorneys' fees incurred in enforcing rights under the statute. For example, California courts have recognized the following as reimbursable business expenses: • Work-related use of a worker's personal devices • Cell phone service • Internet service • Computer and printer • Vehicle • A business generally must know or have reason to know a worker incurred the expenses |
Labor Code Section 2802 |
Illinois
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Companies must reimburse certain expenses as part of their policies or agreements with workers. "All necessary expenditures or losses incurred by the worker within the worker’s scope of engagement and directly related to services performed for the company." Common expenses that might be considered for reimbursement include: 1. Internet and phone expenses. 2. Equipment costs: This could include the cost of purchasing or maintaining necessary equipment for working from home, such as computers, printers, or office furniture. 3. Utility bills: Some companies may reimburse a portion of utility bills, such as electricity or heating, that increase due to remote work. 4. Office supplies: Reimbursement for the cost of necessary office supplies like paper, ink cartridges, pens, etc., could also be considered. 5. Software and subscriptions: If workers need to use specific software or subscribe to services for work purposes, some companies may reimburse these costs |
Wage Payment and Collection Act |
Montana
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Companies are required to reimburse workers for all necessary expenses, which can include: 1. Internet and phone expenses. 2. Equipment costs: This could include the cost of purchasing or maintaining necessary equipment for working from home, such as computers, printers, or office furniture. 3. Utility bills: Some companies may reimburse a portion of utility bills, such as electricity or heating, that increase due to remote work. 4. Office supplies: Reimbursement for the cost of necessary office supplies like paper, ink cartridges, pens, etc., could also be considered. 5. Software and subscriptions: If workers need to use specific software or subscribe to services for work purposes, some companies may reimburse these costs |
Montana Code 39-2-701 |
New Hampshire
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Companies must reimburse workers for expenses connected with their engagement and made at the company's request within 30 days of when the worker presents proof of payment to the company. |
New Hampshire Revised Statutes 275:57 |
Washington D.C.
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Companies must pay the cost of purchasing and maintaining any tools that the worker requires to perform the company's business. The expense must be "required" to perform the company's business to be reimbursable. That means that companies in D.C. are also generally not required to reimburse workers for the cost of tools and supplies necessary to perform their job where an worker's remote work arrangement is entirely voluntary, meaning they are neither required nor encouraged to continue to work remotely. Whether an expense will be deemed necessary for the performance of a workers' job depends primarily on the type of work the worker performs. Generally, reasonable reimbursable expenses will likely include: Worker internet usage; Worker mobile data usage; Laptop computers and tablets; and Equipment such as copiers, printers, and fax machines, if necessary. |
D.C. Mun. Regs. tit. 7 § 910 |
Iowa
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Companies only need to reimburse expenses they authorize. They must pay out reimbursements within 30 days. If an company doesn’t pay the reimbursement request, they must provide a written notice explaining why within 30 calendar days. Common costs associated with working from home include: Internet expenses, if required for work purposes. Utilities expenses associated with increased electricity, heating and cooling costs. Home Office Equipment, like a desk, chair, monitor, or printer for your home office setup. |
Iowa Code 91A.3(6) |
Massachusetts
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Expenses may not reduce a worker's wage below the current state minimum wage. This is $14/hour in 2024. While not required, the Massachusetts Attorney General’s Office recommends reimbursing workers for all expenses that are unavoidable and necessary. |
Massachusetts General Law Chapter 149, § 148A |
Minnesota
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Companies must reimburse workers for any expenses listed in subdivision 4 of the law, which includes uniforms, purchased or rented equipment, travel expenses for engagement (except for commuting), or consumable supplies, upon their termination of engagement. After reimbursing workers, companies can require them to return any items. |
Minnesota Statute 177.24(4)-(5) |
New York
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New York Labor Law 198-C, indicates companies must pay any “benefits or wage supplements”, including reimbursement “for business-related expenses”, that have been promised to a worker. Examples of “benefits or wage supplements’ listed in the statute includes reimbursement of business-related expenses. |
New York Labor Law 198-C |
North Dakota
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Companies must reimburse workers for all necessary expenses or losses resulting from the worker's discharge of duties or the directives of their company. Because of the broad language of the law, this may include remote work costs. |
N.D. Cent. Code. 34-02-01 |
South Dakota
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Companies must reimburse all necessary expenses, including those incurred by the company's direction. Common costs associated with working from home include: Internet expenses if it's required for work purposes. Utilities expenses associated with increased electricity, heating and cooling costs. Home Office Equipment, like a desk, chair, monitor, or printer for your home office setup. |
SDCL § 60-2-1 |
